W2D-001 QUB administration-2.txt
WORK FOR OUTSIDE ORGANISATIONS

The Senate, at its meeting on 6 April 1993, approved new arrangements to govern all work undertaken by members of staff for outside bodies. These new arrangements are set out in detail in the attached Notes of Guidance.

The main principles upon which new procedures have been based are: (i) a distinction between Intra-Contractual Work (i.e., work expressed or implied in contracts of employment) and Extra-Contractual Work (i.e. work which a member of staff cannot reasonably be expected to undertake as part of his or her contract of employment with the university);
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a requirement that all academic and academic-related staff make an annual return on all work undertaken; (iii) a requirement that, where possible, work for outside bodies be carried out within the University's contractual framework; (iv) a requirement that members of staff obtain the permission of the Director of their School/Unit and of the Standing Committee before undertaking work outside the University framework; (v) an understanding that staff carrying out approved private work, up to an annual value not exceeding 10% of their basic salary, should not normally be asked to make a contribution to University funds; and (vi) a requirement that staff carrying out work with a value higher than in (v) above, should normally make a contribution to University funds, or take an appropriate abatement in salary, or take leave of absence without pay.

The Notes of Guidance also cover such matters are requirements for professional indemnity insurance, membership of public bodies, the treatment of honoraria paid for membership of outside bodies, detailed financial arrangements for outside work and on the exploitation of copyright material, patents etc, and conflicts of interest.

You will see that paragraphs 4-6 of the Notes outline the requirement that members of staff make an annual return on all work for outside bodies which relates to their professional skill or position in the University, plus personal and voluntary work which, in aggregate, is of such a volume of so timed that it might impinge on the performance of inter-contractual work.

A form has been prepared to facilitate the reporting of such work and a copy is enclosed. It would be appreciated if the form were completed and returned to Mrs N Benton, Administrative Secretary's Office by Friday, 17 June 1994.

This letter should also act as a reminder to those members of staff who wish to engage, or who have engaged in, work for outside organisations as covered by the procedures, but who have not as yet requested University permission.

Please note that NIL RETURNS ARE REQUIRED. Members of staff for whom the form has no relevance at the present time are asked to complete Section 1 of the form, which should then be signed and returned.

When received, a copy of the form will be made available to the Director of your School/Unit and to the Standing Committee in summary form.
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