W1B-017 QUB business-1.txt
Equal Opportunities Unit Level 4, Administration Building To: All Colleagues From: Lynette Donnelly Monitoring Officer Date: 2 March 1998 Ref: M2-98/ld/c

The Queen's University of Belfast is committed to equality of opportunity for all its employees. The aim of the University's Equal Opportunities Policy is to ensure that no person by reason of religious belief, political opinion, sex, marital status, race, colour, ethnic origin or disability is treated less favourably nor is disadvantaged for those reason by conditions or requirements which cannot be justified.

In order to ensure that the aims of this policy are achieved, the Unit needs you assistance as it is essential that the monitoring information held is up-to-date and accurate. It is now necessary to survey employees to update this information. The enclosed questionnaire is being issued to give all staff an opportunity to update their record and amend this information where changes have occurred.

I appreciate that you may have already completed a similar questionnaire at some stage, but the completion of this questionnaire is vital to the University in progressing its Equal Opportunities Policy and I would encourage you to contribute to this exercise.

The aim of this questionnaire is to update the following information: Postcode: To allow for the analysis of catchment areas.

Marital Status: To update information currently held on marital status.

Ethnic Origin: To comply with the University's commitment to monitor on the grounds of race and to follow best practice as advocated by the Commission for Racial Equality for Northern Ireland (appointed following the introduction of the Race Relations (N.I.) Order 1997).

Disability: To comply with the University's commitment to monitor on the grounds of disability and to comply with best practice as advocated by the Disability Discrimination Act 1995.

Note: The section on Disability contains a outline of the definition under the Disability Discrimination Act 1995 and the types of disabilities which are covered b the Act. If you have a disability, this section will also give you the opportunity to make suggestions as to what steps the University might take to help you in carrying out your duties.

All the information you provide will be treated with the strictest levels of confidentiality and will only be used to produce statistical summaries where the identities of individuals will not appear. The information will not be available for any purpose other than Equal Opportunities Monitoring.

Please complete and return the enclosed questionnaire to this office before Friday 13 March 1998 to enable us to update our monitoring system as soon as possible. If you need any help to complete this questionnaire, please contact the Equal Opportunities Unit on extension 3039/5139.

I have enclosed a reply envelope for your convenience.

Thank you for your assistance.

Encs
