W1B-020 Belfast business 4-1.txt
26 June 1992

Dear John Re: INTERNATIONAL BALLAD 1992 CONFERENCE Thank you for your letter dated 24 June 1992 and we are pleased to learn the above conference will take place in Duke's Hotel, Belfast 29 June - 3 July 1992.

The Board will be in a position to contribute £ 100 towards the hospitality and internal transportation costs for the conference.

We ask that you kindly confirm acceptance of this offer and the relevant conditions under which the offer is made by signing the attached copy of this letter and returning it to the undersigned before 3 July 1992.

The organisers of this event in accepting the Board's event grant are required to comply with the following conditions:- 1. Keep the Board informed of cancellation or postponement of the conference. 2. Keep the Board informed of any significant changes in the dates, venues or important aspects of the proposed programme. 3. Acknowledge the Board's contribution and assistance in publicity using the Board's logo as much as possible (sample enclosed). 4. The Board's contribution must only be used for the area of expenditure as indicated above. 5. Provide copies of written quotations for the transportation from the Coach Company chosen to undertake the work together with a copy of your confirmation of acceptance and details of the expenditure for the hospitality on 2 July. 6. After the event the Board to supplied with a summary report detailing final numbers of participants, where they were from and where they were accommodated, together with any other information which the Board may reasonably request or which you feel will be helpful for the Board to know. In addition we will require a copy of the income and expenditure balance sheet. 7. The Board reserves the right to reduce, withdraw or seek payment of the amount of grant offered or paid should the organisers fail to reasonably comply with the conditions stated in this letter.

Please advise name of organisation to whom our cheque should be made payable.

We hope this is of help to you.

All good wishes. Yours sincerely KEN POWLES Events Officer

On behalf of the International Ballad '92 Conference, I accept the Board's offer of £ 100 event grant and I understand, accept and agree to abide by the various conditions relating to the grant offer and payment as detailed above in this letter.

Signed On behalf of Date of Signature
