SRI LANKA LIBRARY ASSOCIATIO

OPA Center,

275/75, Baudhaloka Mawatha

Colombo 07

12 May 2000

To: All Members of the Sri Lanka Library Association who are eligible to vote,

Fortieth (40) Annual General Meeting Election of Office membearers 2000/2001

The Annual General meeting of the Sri Lanka Library Association will be held on Wednesday 28th June 2000. I have been appointed by the Council as the Secretary of the Election Committee.

Nominations are hereby called for the election of Office Bearers for the year 2000/2001 in terms of the Rules relating to the conduct of elections, copy of which is enclosed herewith.

President

TWO Vice presidents

General Secretary

Assistant General Secretary

Treasurer

Education Officer

Publication Officer

Nominations shall be submitted on form 'N', a copy of which is enclosed herewith. Additional copies can be had from the SLLA Office until 30th of May 2000.

Duly completed Nomination Forms, addressed to the Secretary, Election Committee should reach the SLLA Office not later than 15.00hrs on 02 June 2000.

;

Secretary

Election Committee.

Encl. 01 Form N

02 Extract of the Rules relating to the conduct of election

03. Extract of Rules relating to the eligibility for Elections

FORM ''N''

SRI LANKA LIBRARY-ASSOCIATION

NOMINATION PAPER

Nomination for the Office of;

01. Name of Candidate: Mr /Mrs/Miss;

(Surname first)

02. Permanent Address;

03 Occupation and Designation ;

04 Official address;

05 Professional qualifications - (applicable for the Office of Education Officer only);

06 Name of Proposer;

07 Address of Proposer;

Membership No;

08. Name of Seconder ;

09. Address of Seconder ;

Member ship No: ;

10.Signature of proposer;

11..Signature of seconder;

Member ship No: ;

Date ;

I; (Mr/Mrs/Miss) Hereby consent to the above nomination

Member ship No:; Signature;

Date ;

43. ELECTION OF OFFICERS AND MEMBERS OF THE COUNCIL: ELIGIBILITY OF ELECTION

Any member of the Association shall be eligible for election as an Officer (except as an Education Officer) or member of the Council provided such member:

(1) is over 21 years of age.

(2) has been a member of the Association for a continuous period of one year upto the 31st day of March, immediately proceeding the Annual General Meeting.

44. No member is eligible for election as Education Officer unless in addition to the qualification laid down in rule 43, he possess the Associateship or Fellowship of the Sri Lanka Library Association.

45. A register of voters shall be prepared by the Hony. Secretary by the 10th April each year.
46. No member of the Association shall be eligible to vote unless he (1) is a personal member
(2) has been a member for a continuous period of one year upto the 31st March immediately preceeding the Annual General Meeting.

CONDUCT OF ELECTIONS

Nominations and Preparation of Ballot Papers

47. The Council shall appoint an Election Committee consisting of any three members of.the Association. In the event of

any member thereof seeking election, the Council shall nominate another member in his/her place.

48. Within one week of the announcement of the Annual General Meeting, the Secretary of the Election Committee shall request in writing every member who is eligible to vote, to send in nominations for the following Offices:

1. President
2.Two Vice Presidents 3.General Secretary 4.Assistant General Secretary 5.Treasurer 6.Education Officer
7.Publication Officer

and the Secretary shall acknowledge the receipt of such nominations forth with both to the proposer and seconder. Such acknowledgment shall be in the prescribed Form O.

49. Every member shall also be sent an extract of the rules governing eligibility for election as Officers of the Association and for voting.

50.Each nomination shall be in the prescribed Form 'N'' and shall be sent to the Secretary of the Elections Committee at least three weeks before the date of the Annual General Meeting.

51. Each nomination shall be pro~ and seconded by two members of the, Association 'who are eligible to vote, and signed by the candidate nominated indicating his/her consent to the nomination.

52, The Elections Committee shall carefully scrutinise all nomination. papers and if satisfied as to the eligibility of the candidates to stand for election and the eligibility of the proposer and seconder to vote, shall cause a list of candidates to be made for each post.

53, If the candidate 'nominated is not eligible to stand for election for the particular Office, such nomination shall be rejected and the decision and the reasons for it notified to the proposer and seconder forthwith.

54, The Elections Committee shall cause ballot papers to be printed, and each ballot paper for such office shall include all names of candidatos whose nominations have been accepted for that particular Office.

55 Each ballot paper for each Office shall be serially numbered and shall, have a counterfoil similarly numbered.

56. Voting for the election of Officers and members of the, Council shall be by secret ballot.

57. The meeting shall elect a Presiding Officer for the purpose of conducting the election and he may obtain the assistance of any Member or members of the meeting except candidates, to conduct the election.

58. The Presiding Officer shall distribute or cause to be distributed the ballot papers among the members present and eligible to vote, and whose names appear on the list of voters.

59 Before each ballot paper is issued, the officer issuing it shall cause the stamp or seal of the Association to be placed on it.

60 Every voter shall clearly mark a cross against the name of the candidate of his choice out of the names appearing on the ballot paper relating to the particular office, and shall cast such ballot paper in the ballot box especially provided for that purpose.

61. The Presiding Officer shall, after all the votes have been cast sort but the ballot papers according to the names of the candidates as indicated by the crosses and shall count the votes received. by each candidate in the presence of the candidatescandidates or their agents.,

62. The candidate who has received the highest, number of votes shall then be declared elected. The Presiding Officer shall grant a recount of the votes if demanded by a candidate or candidates or his or their agents.

64. In the event of two candidates receiving an equal number of votes, the Presiding Officer shall decide the election with the toss of a coin and the candidate In whose favour the coin has fallen shall be declared elected.

65. The declaration of the, results of the election or elections, by the Presiding Officer shall be final.
