Ever since computer technology took over most of our official and unofficial filing and database system. The need to save it from damage or complete loss has become matter of paramount significance. The data you enter into a computer is important to you. It may be official documentation or the results of some experiments that you might need in the future and you cannot afford to lose it at any cost. Mostly, loss of data means loss of money and effort. Nobody likes that to happen. So mechanism of having a backup for your data has been devised to avoid an imminent heartbreak if not monetary loss!(Linux System Administrator Guide: Ch.: 12, Backups)
Backup is the process of making duplicate copies of your important data that may include your files, documents and photos etc. and keeping them in an isolated area so that if you are not able to open your computer and face some glitch, you don’t have to face irrecoverable data loss. (Universitat Pompeu Fabra Barcalona, 2016) There are number of reasons that may result in loss of your precious data, as to be found below. (Bullguard, n.d.)
- Computer Crashes
- Virus or Malware Infection
- Hard Drive Malfunction
- Physical Damage Of Computer
How Can You Keep Your Data Safe?
3-2-1 Backup Rule
3-2-1 backup and recovery rule is considered amongst the IT gurus, to be the best backup rule that helps you secure your data from complete loss. Basically, 3-2-1 Backup rule is:
- Remotely save at least 3 copies of your data
- Store these backups in 2 different media
- Keep 1 backup at a remote place which is far from the place where original data is stored.
Many people make the mistake of ignoring the 3-2-1 rule and suffer in the end. It still makes sense to use this method, it might be ‘old’, but it’s not fair to say it’s outdated. (Veeam, 2015)
Importance Of Backup In G-Suite And Office 365
Google Drive provide the facility of a local folder that can store data for working offline. It is not a backup service that many Google Drive users mistake it for. Because when this local folder is synced with the online document, the local drive just saves the pointer of the document that is online in the cloud, it doesn’t save the document itself. So when you delete the file from the cloud, it is deleted from the local folder as well.
For the files that are actually stored, when deleting, the file will be deleted online as well. A more doomsday-like scenario (which is very real), when you get infected and your computer is cryptolocked, so will the files in your Google Drive be. G-Suite has provided the facility for backup and recovery, called Google Vault. Google Vault is a premium service that can be enabled for G Suite Business accounts. It facilitates you with saving emails, chats, Drive file search and other data you use through G-Suite. (Livia Alexandra Stancu, 2017)
It already backups, right?
Office 365 itself doesn’t provide full back-ups, so if you want back-ups of your data, you should find a partner to do this for you. We use a spanning backup has also devised the backup and recovery of data through Spanning Backup. It backups emails, Calendars and OneDrive for Business data on the daily basis. In case of accidental deletion or damage of data, it can be recovered. (XSbyte, 2017)
These are the major reasons which make it all the more imperative to always keep backup of your important data and work at remote place to avoid complete loss. Make sure that you secure your data by backing them up at regular basis.
At XSbyte we’re able to provide you with exact the right solution for your data backups. Please consider checking out our website.
Bullguard (n.d.). Backup of Data & Files – Why is it important?. Retrieved Januray 18, 2017, from Bullguard, PC Security: http://www.bullguard.com/bullguard-security-center/pc-security/computer-threats/backup-of-data-files-why-it-is-important.aspx
XSbyte (2017, January 20). Internetdiensten – Back-up. Retrieved January 20, 2017, from https://xsbyte.com/internetdiensten/
Universitat Pompeu Fabra Barcalona (2016, April). Information about Backups Retrieved January 18, 2017, from upf.edu: https://www.upf.edu/bibtic/en/informatica/bones_practiques/Information_about_Backups.pdf
The Linux Documentation Project (n.d.). On the importance of being backed up. Retrieved January 18, 2017, from The Linux System Administrator’s Guide: http://www.tldp.org/LDP/sag/html/backups.html
Stancu, L. A. (2017, January 11). G Suite (Google Apps) Backup & Recovery Policy. Retrieved January 18, 2017, from Storage Craft Recovery Zone: http://www.storagecraft.com/blog/g-suite-google-apps-backup/
Veeam, B. G. (2015, January 26). Why the 3-2-1 backup rule STILL makes sense. Retrieved January 18, 2017, from Windows IT Pro: http://windowsitpro.com/blog/why-3-2-1-backup-rule-still-makes-sense