Understand formatting records in list report
Formatting, in terms of reports, enables you to highlight certain field values in an attempt to grab attention to that data or to make that data stand out for easy visibility amidst the abundance of information in the report. This formatting is based on predefined conditions. The field values that match the conditions will appear in the specified format. The font and colour are the contributing factors that make the field values or records distinguished.
For instance, you have an Events Schedule report that has information such as name of the event, date, time, venue, and event manager. If the predefined condition states that the events that taking place on a particular place be formatted in yellow, you will find that the records that have Address field values matching the predefined condition are highligted. In this case, California is the criterion based on which the Event, Location, and Date fields are formatted.