In the world of business, methods of organization can be used to convey an idea, relay information, assemble a procedure and seal a deal. Methods of organization create order and direct the thoughts of the audience interacting with the information. Whether it is creating a report, sorting data, presenting an idea or organizing facts, choosing a method of organization sets the stage for decision-making.
Chronological Order of Information
Chronological order places each piece of information into a sequence of dates or time frames. This method of organization is helpful when reviewing historical data or explaining why or how a particular result occurred over time. It can also be used to highlight the need for a particular project to occur because of a sequence of events. For example, the need to update, replace or rebuild a technology infrastructure can be presented using chronology to pinpoint purchase dates and previous changes.
Order of Importance
Organizing data by order of importance helps build the strength of an argument or idea. Each new piece of information presented builds on the last piece to result in a logical conclusion. Organizing by importance also works when presenting the most important piece of information first followed by less important information. Using the most important piece of information first can capture the attention of the listener while less important pieces of information support the initial question or idea.
For instance, a presentation designed to sell a medical product might open with the most important fact, such as how many people might be helped by using the product, followed by information supporting the product facts.
Comparison and Contrast
A simple chart of comparison is a method of organization used when a decision must be made among several products, techniques or job candidates. This method of organization identifies the similarities and differences among the products or items being discussed. Comparison and contrast is a method that uses visual tools such as diagrams, charts or lists to convey information.
Geographical Organization Method
Location and geography provide guideposts for sequencing events or organizing business data. Geography can be used to break down sales data by state, region or city, organize a meeting or arrange travel plans. Spatial or location information can help organize the placement of a company's various departments within a building and identify more efficient work arrangements between each group.
Inductive Method of Organization
The inductive method of organization orders information by complexity and places facts before conclusions and recommendations. Facts are presented as an investigation of the parts and pieces of a problem or issue. Conclusions and recommendations are drawn from the investigation of the facts. The inductive organization method is useful when rumors or previously drawn conclusions have caused confusion in the minds of a target audience.
Deductive Organization Method
The deductive organization method begins with a recommendation and follows with information to support that recommendation. Facts, statistics and examples of success or failure can be used to support a recommendation. Deductive organization works well when the target audience is knowledgeable on the topic being presented or when a selection process, such as choosing from a small selection of possibilities, people, projects and location, is undertaken.