Creating Accessible Word Documents
Adding Alternative Text in Microsoft Word 2010
Alternative text or alt text provides information to any image, such as a picture, chart, table, etc., in the document. The more complex the information conveyed by the image, the more important it is to accurately describe the information.
- Right-click the image.
- In the dialogue box, click Format Picture or in the case of a table Table Properties.
- Select Alt Text.
- Fill in the description box. Add a title when you have a complex chart or table thus providing the reader with the option of reading the description or not.
- Click Close.
Applying Styles [Heading Structure]
- Select the text you want to make into a heading.
- On the Home tab, in the Styles group select the desired heading style from the Quick Styles section.
- You can create your own Style Set by Change Styles.
Check Document for Accessibility Issues
- Click on the File tab.
- Select Info.
- Click on Check for Issues.
- Select Check Accessibility.
- Results will appear along with additional information.
- Click on a specific issue to see more information and the steps to correct it.