One of the most important aspects of technical writing is the housekeeping chores – spell checking, grammar check, formatting, and proof reading. These may seem boring and not that important but they quickly differentiate a professional writer from one who has some writing talent. A misspelled word, subject-verb disagreement, wrong verb tense, reflects negatively on you, the writer. A plumber who installs a new sink doesn’t look good if he or she leaves you with a leaky faucet. Writing is your profession. You need to treat it professionally. Not everyone is a writer, but just about anyone can spot a spelling error or sentence that just doesn’t sound right.
Create a checklist to ensure that your documents meet the necessary requirements before their release, as in the following example.
Never rely just on your software’s spell checker. Spell checkers often substitute the wrong word. If you are not sure of the word’s spelling, use a dictionary to ensure that he word is spelled correctly. Make sure that all the “i”s are dotted and the “t”s are crossed. Writing is your profession. Do it professionally.