Under normal circumstances, you aren’t allowed to do somethings making you seek the legal mandate to do them. It requires the relevant authorities to sign them and state that you can proceed with your plans.
Until then all you have to do is wait and hope that you gain their favor. Ensuring that you remain honest about your cause of seeking permission and your intentions for writing the letter of permission will boost your chances of acquiring it.
What is a permission letter?
They are letters written when someone seeks legal authorization to partake a particular task. Sample permission letters are written when seeking consent to use an owner’s creative material by copyrighting their music, artwork or text. Other instances include seeking legal custody of a child, missing work and activities that aren’t standard under normal circumstances.
Someone who’s requesting the legal authorization to do something writes the letter and refers it to the relevant authorities. It ensures there’s a future record of permission requested to the relevant authority. Once granted, you have the right to go on with your work.
Letters Of Permission
How do I write a letter requesting permission?
The format to use when writing a letter of permission gives the reader a sense of professionalism. It makes them aware of the fact that you took your time to write it carefully even before they get down to reading it. Go through the below points to know how to write a permission letter.
- An address
This is a type of formal letter that contains two addresses, the sender’s and receiver’s address. The receiver’s address should be at the beginning, followed by your address. In some instances, you don’t need to include your address since you are working at the same place; hence you can just include the receiver’s address.
In the addresses, you include your name as the person writing the letter and the name of the recipient. You also write the date in which you are writing the letter for record purposes.
- The salutation
This is where you great the person you are sending the letter to. It sets the tone of the letter and shows respect and familiarity between you and the recipient so you’d better make it formal and good. A simple word such as ‘Dear’ accompanied by their titles as either Mr., Mr.’s., Ms or professor and their name will be okay.
- A brief title
The title is the clearest way to express the content in the letter. You should ensure that it includes the intended message of the letter in a brief and informative manner. It’s placed at the center for easy accessibility by the reader’s eye.
- The body
In the body, you get to explain what was in the title into four paragraphs each with three or four sentences. These sentences should be short and precise explaining your main intent of seeking permission and the type of permission you want to be granted.
Ensure you write correctly spelled words and use the traditional fonts for easy readability by the receiver. These traditional fonts include Arial, Calibri and The New Times Roman, which will appear clearly with a font size of between 10 and 12. Avoid using colored inks but instead, use black as the basis of the textual look.
- Signing off
This signifies the official ending of the letter where you mention your name and offer your signature for verification. If you want them to get back to you, you can offer your contact information like an email address or telephone number.
What should be included in a permission letter?
Stating the purpose of writing the letter in the first sentence of the body ensures the reader is conversant with what he’s about to read. This content and others pointed below make them aware of the why and when you are seeking permission and the due date of your possible return.
- Reasons for seeking permission
You may be in dire need of time to take up leave and go home to catch up with relatives and friends. Let the receiver know this and be clear enough to show the seriousness of the situation if it’s true. A piece of detailed information is the clearest way to win the reader’s heart but refrain from listing too much personal information.
- The time you want to partake the task
State how long you want an excuse from the normal working period and be reasonable enough to give an average amount of time. Permission for travel can go up to a week while those for visiting the sick can made due by 3 days or less.
- Request for permission
Complete your work by politely requesting for permission. A simple statement such as “I am hoping to receive a positive reply from your side” will do.
- Names of parties involved
Identification of names of the parties involved in the process of seeking permission is very important for formality purposes. Include the names, addresses, or contact information of the receiver and yours too.
The lack of a signature from either party leads to the letter getting provoked. This will mean either one of them wasn’t in agreement with information in the letter. Always ensure you sign it before sending it to the required authority for approval.
Consent Letter Samples
What’s the difference between a consent letter and letter of permission?
A consent letter seeks validation to carry out a task from a person or a group of people mostly between peer groups, while a permission letter seeks permission from someone of high authority to carry out a task.
In a consent letter, the person in authority lists down the contract rules that were agreed upon to the recipient and the repercussions they’d incur if they break them. This is as per the information in the consent letter.
Consent letter sample includes a parental consent form given by parents so that their minor kids can participate in specific activities. Medical consent forms used in the field of medicine to obtain consent before taking a medical procedure. Research or informed consent letter that seeks your approval to participate in a research program and this should be accepted willingly.